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Our top 3 picks for file collaboration software you should consider testing
Changing work dynamics, mainly a result of the Covid-19 outbreak, have resulted in employees requiring a greater need for flexibility around their jobs. The shift towards working remotely has raised the importance of having the right and most efficient collaboration tools between team members, and clients as well.
To cope with the rise in the number of remote teams within businesses and to meet this increase in demand for effective collaboration, content collaboration technology has significantly grown. Gartner, Inc report that approximately 80% of workers were using some form of collaboration tool for their daily work activities in 2021, while the global software and collaboration market has been projected to grow by 14% in 2022.
So what’s the big deal around collaboration tools?
Collaboration tools are not only limited to those which offer streamlined instant messaging or the ability to video-conference numerous people at the same time. In fact, the ideal online collaboration platform should have a multitude of features and built-in management tools, designed to help teams and project managers work effectively and make better, informed decisions in their daily work operations.
The same can be said for document collaboration software. The right tool will have its own strong points and unique features which will be dependent on the size of the organization and its needs. But preferably, it should be web-based, with effective document management and document editing features, allowing users real time document collaboration under one centralized system thus enabling much more efficient workflows and in turn minimizing inefficiencies.
Who are our selected frontrunners for the best File Sharing and Collaboration Software tools?
With so many team collaboration tools available on the market, choosing the right solution for your organisation can be a challenge. Here’s a look at the 3 best file sharing and collaboration software which we strongly believe are worth testing:
Slack is one of those tools that began primarily as a messaging app but has grown to be so much more than that. It is divided into channels, each of which can be used for numerous purposes whether it is different projects that an entire team is working on or to simply differentiate between the various team members of a group. Document editing, automated workflows and file sharing are all built-in features which contribute to the seamless experience team members can face whilst using the app.
Within your conversations in Slack, you can drag and drop files which are not solely limited to documents but also include spreadsheets and pictures. Moreover, remote team members can work on multiple documents in real-time since content is instantly synced and is easily searchable.
On top of all this, Slack can be integrated with other tools such as Dropbox Paper and Google Docs, while also being supported by both Android and iOS thus giving you the option to take your work with you wherever you go at all times.
#2: Microsoft 365
Let’s face it, we can safely presume that most organizations around the world are using the Microsoft Office suite for their business needs. But this is probably not the first software that directly comes to mind when thinking about file and document collaboration. This viewpoint however has changed with the Microsoft 365 platform.
The Microsoft 365 suite includes all those already familiar tools such as Microsoft Word, Excel and Exchange while also offering SharePoint and Teams for uninterrupted file sharing and efficient communication between team members. Microsoft 365 is built around cloud storage, allowing users to access files from any given location and also from any type of device, whether you’re using a Windows, Mac or even your own mobile device. Through collaboration features, the platform enables users to edit documents in real time, and you can even work on your files in offline mode and sync them again once you have an internet connection up and running again.
Finally, businesses will like the fact that each of their users can get 1 TB of cloud storage space via the OneDrive file hosting service, included as part of the Microsoft 365 platform.
ClickUp is a cloud-hosted app, suitable for all types of users and one where productivity and collaboration are at the heart of its operations. This is a platform which has an abundance of fully customizable features and supports organizations ranging from Samsung, Uber and IBM.
Whether you’re looking to assign tasks to members of your team, sync workflows, create and edit documents in real-time, keep a track of your emails or even catch-up with colleagues over outstanding items, ClickUp truly offers it all. The app also contains an Activity View which provides an overview to all users on the actions taken or that are still pending.
And the backbone of ClickUp is its Docs feature which is all about creation and sharing of documents, and users have the option to leave their files publicly available to other users within their organization or by specifying the audience of your choice via permission requests and shareable links.
How Sealit can be incorporated with the file and document collaboration software of your choice?
Since Sealit has implemented a Zero Trust security model, this means that all emails, documents and files will be protected, including any sensitive information within them. Integration with your existing mail and collaboration tools is possible and the Sealit app allows users to encrypt any file formats in a simple and user-friendly way. While traditional email providers typically set the file size limit to around 20-25 MB per email, Sealit enables 200 MB, an exponential and important difference in today’s world.
Sealit also takes your file security very seriously and will inform you via real-time alerts if any suspicious or potentially compromising activities are detected. Additionally, encryption doesn’t require any passwords thus minimizing any potential headaches around that.
Finally, it’s possible to integrate Sealit with both iOS and Android, making it the ideal choice and solution for your business needs.